![]() ![]() To clean up our documents, we often want to find where the paragraph mark occurs and replace it either with a space or nothing if there already is a space in place. Here you’ll see any number of different symbols and characters that you can find and replace, including the Paragraph Mark. To remove hard returns from a text file, pick the Special option. This gives you the option to be able to refine how you find and replace. From the Find and Replace dialog box, pick More. But there’s more to this feature than simply looking for text and replacing it with something else. You’ve probably used these before to find text, perhaps punctuation, and replace it with something else. You can also use the following keyboard shortcuts: To begin, you’ll locate the Find and Replace commands on the right-hand side of the Home tab. Review and edit your document as needed to finish the clean-up of your file.If you created placeholders for the paragraph marks you want to keep, reverse the steps you used for Step 3 to put back the paragraph marks you want to retain in the document.Depending on your document, replace the paragraph marks with a space or nothing at all. Choose Paragraph Mark from the options under Special. Find and replace remaining hard returns using the More > Special from the Find and Replace dialog box.As needed, replace multiple hard returns you want to keep with a placeholder.Save the original document with a new name.The basic process to remove hard returns or paragraph marks, as detailed below, is: ![]() And that is to use the Find and Replace commands. However, there is a much easier approach to removing hard returns. ![]() Select and delete the page break that you inserted in your document above.Although it can be quite a time-consuming process, we could manually edit the text to delete the extra hard returns, add a space or punctuation if necessary, and continue cleaning up the document in this way.Word will apply the column formatting that yo accepted above for your next to last section. Place your cursor just after your final section break.In the Page Setup group, click the Columns tool to display the dialog box.Display the Page layout tab of your Ribbon.Now place your cursor just before your final section break.Word will apply the last section of the Page Setup formatting that you accepted above for your next to last section. Place your cursor just after the final section break.In your Page Setup group, click the small icon on the right to display the dialog box.Display the Page Layout tab of your Ribbon.Put your cursor just before the final section break.Click the Close Header and Footer tool.This will ensue that the final section in your document has the same header and footer as the section preceding it. You can toggle between your header and footer using the Go to Footer and Go to Header tools.Be certain the Link to Previous control is selected for the header and footer.Your header will be displayed with the insertion point in it. In the Header & Footer group, click the Header tool and click Edit Header.If the section break just before the insertion point is a Continuous section break, click CTRL + Enter to insert a page break.Place your cursor at the end of your document, just after your final section break. ![]()
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